InterHop

Statutes

INTERHOP
ASSOCIATION REGIE PAR LA LOI DU 1er JUILLET 1901
SIEGE : 142 rue du Faubourg Saint Martin, 75010 PARIS




ARTICLE 1 - DENOMINATION

An association governed by the law of July 1st 1901 and the decree of August 16th 1901, with the name: InterHop, is founded between the members called founding members in the present statutes.

ARTICLE 2 - OBJECT

The purpose of this association is to promote the interoperability of information systems and open source software in health and the hosting of health data generated by the use of such software. As well as the exercise of any activity directly and/or indirectly related to the above object.

ARTICLE 3 - SEAT

The headquarters of the association is located at 142 rue du Faubourg Saint Martin, 75010 PARIS. It may be transferred by simple decision of the board of directors.

Article 4 - DURATION

The duration of the association is unlimited.

ARTICLE 5 - COMPOSITION

The association is composed of members, natural and legal persons, divided into four categories, namely :

  1. Honorary members, who are exempted from membership fees and co-opted by the board of directors because of the services they have rendered or are expected to render to the association.
  2. Active members, To be an active member, it is necessary to submit an application or it is necessary to be submitted by one (or more) members of the association and to be approved by the board which decides sovereignly on the applications submitted. Active members undertake to respect the principles defined in article 2 of these statutes.
  3. Benefactor members, These pay annually a support contribution, the minimum amount of which is set by the General Assembly.

Legal entities are represented on the Board of Directors of the association by permanent representatives, who must be natural persons. Membership is acquired in the circumstances set out in Article 6 of these Articles of Association.

ARTICLE 6 - ADMISSION

To be part of the association, one must be approved by the board, which decides, at each of its meetings, on the applications for admission presented.

ARTICLE 7 - STRIKING OFF

Membership is lost by :

  1. Resignation ;
  2. Death ;
  3. Striking off by the Board of Directors on serious grounds, the person concerned having been invited by registered letter to provide explanations before the Bureau and/or in writing.

ARTICLE 8 - AFFILIATION

The association may join other associations, unions or groupings by decision of the Board of Directors. In addition, other associations, unions or groupings may join the association.

ARTICLE 9 - RESOURCES

The association’s resources include membership fees, crowdfunding, manual donations and contributions, grants authorised by the Act and the proceeds of fees received for services rendered to members or third parties.

ARTICLE 10 - ORDINARY GENERAL MEETING

The Ordinary General Assembly includes all active members of the association. It meets every year in June, as well as at any other time deemed appropriate by the Board of Directors. At least fifteen days before the fixed date, the members of the association are convened by the secretary by post or digital means (e-mail). The agenda is included in the invitations. The president, assisted by the members of the board, presides over the assembly and explains the situation of the association. The treasurer reports on his management and submits the annual accounts (balance sheet, profit and loss account and appendix) to the assembly for approval. Only those items that are regularly included on the agenda may be discussed.

Decisions are taken by a majority of the votes of the members present or represented. After the agenda has been completed, the outgoing members of the Board shall be replaced.

All deliberations are taken by a show of hands.

Votes are valid only if half of the members of the Board are present.

Meetings may be held using remote communication methods (telephone or audiovisual conference).

The decisions of general meetings are binding on all members, including those absent or represented.

ARTICLE 11 - EXTRAORDINARY GENERAL MEETING

At the request of the Board of Directors, the President must convene an extraordinary general meeting, in accordance with the terms and conditions set out in these articles of association and only for the purpose of amending the articles of association or dissolution or for acts relating to real estate. The convening procedures are the same as for the ordinary general meeting. Decisions are taken by a two-thirds majority of the members present. It is possible to have recourse to remote means of communication (telephone or audiovisual conference) in order to hold the extraordinary general meeting.

ARTICLE 12 - BOARD OF DIRECTORS

The association is managed by a board of directors comprising three to five members, elected for two years by the general assembly. Members may be re-elected.

In the event of a vacancy, the board may itself fill the replacement subject to ratification by the next Ordinary General Meeting. The powers of the members thus elected shall expire at the end of the term of office of the replaced members. The Board of Directors shall meet at least once a year, at the invitation of the President, or at the request of a quarter of its members. Convening notices may be sent by post or by digital means (e-mail).

Decisions are taken by majority vote. It is possible to have recourse to remote means of communication (telephone or audiovisual conference).

Any board member who, without excuse, fails to attend three consecutive meetings will be considered to have resigned.

ARTICLE 13 - THE BUREAU

The board of directors elects from among the members of the association, a bureau composed of : 1) A president; 2) A secretary general; 3) A treasurer.

The functions of secretary general and treasurer may be exercised by one and the same natural person.

The association is represented in court, both in claim and in defence, by a member of the bureau designated by him.

The constitutive assembly met on June 30, 2020 in Paris and elected a board of directors which immediately met to elect, under the conditions provided for in article 14 hereof, the first members of the bureau.

Article 14 - ELECTION OF OFFICERS

The board of directors elected by the ordinary general assembly, closes the said assembly, meets and votes to choose the new members of the bureau. Members of the association not elected to the board of directors may attend this election without the right to vote. The election of the executive committee shall be by a show of hands unless one of the members of the board of directors requests a secret ballot. It is possible to have recourse to remote means of communication (telephone or audiovisual conference). Outgoing members are eligible for re-election. Once the officers have been elected, the President shall set the date for the first meeting of the bureau.

ARTICLE 15 - RULES OF PROCEDURE

Internal regulations may be drawn up by the Board of Directors, which shall then have them approved by the General Meeting. These rules, if any, are intended to determine the various points not provided for in these Articles of Association, in particular those relating to the internal administration of the association.

ARTICLE 16 - DISSOLUTION

In the event of dissolution pronounced in accordance with the procedures provided for in Article 11, one or more liquidators shall be appointed, and the assets, if any, shall be devolved in accordance with the decisions of the extraordinary general meeting which decides on the dissolution.

Done in Paris, November 28, 2019

Adrien PARROT, The President,

Antoine LAMER, The Treasurer,

Nicolas PARIS, The Secretary